Employees Tasks and Processes > Employee Detail Pages > OSHA

OSHA

You can use the Occupational Safety and Health Act (OSHA) page to track and maintain any workplace accidents or injuries for OSHA regulations and reporting. You can also maintain information for filing workers' compensation claims for related incidents.

Note: It is your responsibility to comply with state and national regulations for OSHA reporting and workers' compensation requirements.

For each incident, the OSHA page shows the applicable date, case number, type of injury, whether this incident is reportable, whether this incident is a privacy case and description of the injury.

OHSA Detail Page Tabs

The OSHA detail page has five tabs:

Case

The Case tab contains the following fields.

Field Label	Field Description
Case	When you add an incident, Sage HRMS automatically assigns the next available case number in the Case field. If necessary, you can change the default.
Type	Select the type of injury.
Injury Description	Select a description for the injury.
Reportable	Indicate whether or not this incident is considered reportable to OHSA.
Privacy Case	Indicate whether or not this incident is a privacy case.
Classification	Select a classification for the injury.
Severity	Select the severity of the injury.
Fatal / Date of Death	Indicate whether or not the injury was fatal. If the employee died as a result of the incident, enter the date of death.
Incident Date / Time	Enter the date and time the incident occurred.
Notified Date / Time	Enter the date and time the employee notified your employer about the incident.
Return to Work Date / Time	Enter the date and time the employee returned to work.
Last Worked Date / Time	Enter the date and time the employee last worked.
Days Away Range	Enter the dates the employee was absent from work.
Override Days	Select the Override Days check box if you want to enter the number of days the employee was absent from work.
Restricted / Transfer Days Range	Enter the dates the employee’s work was restricted.
Override Days	Select the Override Days check box if you want to enter the number of days the employee’s work was restricted.

Location

The following fields appear on the Location tab.

Field Label	Field Description
Incident Location Organization	To track incidents by the various organization levels you have established, select the applicable organization levels and location that the employee was working in at the time of the incident.
Job Title	Select the job title of the injured employee at the time of the incident.
Event Location	Enter the location where the injury occurred. These codes are from the Injury Location code table. If applicable, check the Incident occurred on premises check box.
Work Start Time	Enter the time that the employee began work on the day of the incident.
Incident occurred on premises	Indicate whether or not this incident occurred on the premises of the work location selected.
Additional Location Information	Enter additional notes regarding the location. For example, you could indicate the injury occurred in the janitor’s closet at the plant. If the incident occurred off-premises, specify the address of the location.

Incident

The following fields appear on the Incident tab.

Field Label	Field Description
Employee Task Description	Use this field to describe how the incident occurred.
Incident Detail Description	Use this field to describe the incident and why the incident occurred.
Object Causing Harm	Enter what caused the injury (such as power saw).
Body Parts	Indicate the body parts injured during the accident.
Injury Detail Description	Enter additional information describing the injured body parts.

Treatment

The Treatment tab of the OSHA page enables you to track medical information about the incident.

The following fields appear on the Treatment tab.

Field Label	Field Description
Incident occurred at worksite	Indicate whether the incident occurred at the employee's worksite.
Emergency room treatment	Indicate whether or not the employee was treated in the emergency room.
In-patient overnight hospital stay	Indicate whether or not the employee was hospitalized overnight as an in-patient.
Physician/Care Provider Name and Address	Enter the name and address of the physician or care provider.
Treatment Facility Name and Address	Enter the name and address of the hospital that provided care.
Facility Phone	Enter the treatment facility telephone number.
Report Date	Enter a report date for the OSHA report.
Filed By	Enter the person who filed and prepared the report.
Position	Enter the position of the person who prepared the report.
Phone	Enter the phone number of the person who prepared the report.
Physician Notes	Use the field to enter additional information about the incident.
Treatment Facility Notes	Use the field to enter additional information about the incident.

Workers' Compensation

The following fields appear on the Workers' Compensation tab.

Field Label	Field Description
Claim Number	Enter the workers' compensation claim number.
Filed	Enter the date the workers' compensation claim is filed.
Closed	Enter the date the workers' compensation claim is closed.
Lost Time Cost	Use this field to track the costs associated with time lost.
Medical Costs	Use this field to track medical costs.