Change Employee ID

Sage HRMS lets you assign a new identification number (ID) to an employee. Use the Change Employee ID task to perform this action.

Note: After you change an employee ID, you can re-use the former ID for a different employee.

You should never change the ID for an employee who is currently working in an open enrollment or life event, or if they are associated with an open enrollment or life event that has not yet been transferred to Sage HRMS.
If the employee has an existing logon to Sage ESS, you must delete the employee's logon before you change the employee's ID. To delete the logon, log on to Sage Employee Self Service as the Master user, open the Login Maintenance page and use the Delete Login function to delete the employee's logon.
If employee IDs are in alphanumeric format and you change them to numeric format, existing logons in Sage ESS will no longer be available. You must either change the employee IDs back to their original format or, in Sage ESS, create new logons for the employees and reassign them to their administrator roles, if applicable.

The Change Employee ID task is not available when Sage HRMS Payroll (U.S. or Canadian) is installed on your system.

To Change an Employee ID

Select Employees > Tasks > Change Employee ID.
Find the employee whose ID you want to change then click OK to open the Change ID dialog box.
Enter the new employee ID and click OK.

The system verifies the number is not already in use. If the system finds no duplicate number, Sage HRMS changes the employee's ID. Otherwise, the system prompts you to choose another employee ID.