Update E-mail Addresses
If your employees currently do not have
email addresses assigned to them, use the Update E-mail Addresses
process to create them.
To Update E-mail Addresses
- Select Employees > Processes > Update E-mail Addresses.
- This page shows the format
types available to you. To add a new format type, click Add or to update
email addresses, select the format type to use and click More.
- Select an employer or
the enterprise (***) from the drop-down list.
- Enter the domain in the
Domain field. This is the piece of the email address that follows the
@ sign.
- Select
which set of email addresses you want to update: employee, supervisor,
or both employee and supervisor.
Note: Updating
supervisors' email addresses also updates secondary supervisor's email addresses.
- Select Employee to update the employee's email address located on the Demographics/Address and Phone page.
- Select Supervisor to update the employee's supervisor's
email address. The employee must have a supervisor assigned on their
Current Job/Organization page for this option.
- Select Both
to update the employee's and the employee's supervisor's email address.
- Select the Update only
if field is blank check box if you want to update only those employees who
currently do not have email addresses.
- Select the case for the
address: lower case, upper case, or no change (upper and lower).
- Specify the name length.
The maximum length is 99 characters.
- The Expression field
shows you the expression that will be used to create the email format.
You can change
the expression if necessary.
- The Name and E-mail fields
are read-only and show you an address for Sample data. Click the Previous
Sample and Next Sample buttons to scroll through the sample email addresses
in a fixed order.
- Click Update E-mail Addresses.
- Click OK when you are
finished.