Time Off Tasks and Processes > Delete Absence Transactions

Delete Absence Transactions

Each time you create an absence transaction using the Create Absence Transactions process or simply by adding it to the Absence Transactions page, Time Off adds the transaction to the employee’s attendance record. Consequently, the number of absences continually increases until you remove the transactions from the attendance record. Deleting absence transactions optimizes the system’s performance. You should perform this process after you close the plan year.

As a safeguard, the system does not delete absences within the current plan year, whether the year is fiscal, annual, or anniversary.

When you delete a transaction, Time Off copies it to the Previous Year Attendance Transactions (HATOLD) database.

Tip: After you delete old absence transactions, they are permanently unavailable for statistical reports. Therefore, we suggest you generate all reports that use the transaction data before you delete old absence transactions to ensure you have a hard copy of all employee statistics.

To Delete Absence Transactions

Select Time Off > Processes > Delete Absence Transactions.
Enter a date before which you want to delete absence transactions.
Click OK. As the process continues, a status bar shows its progress. Time Off displays the employees’ names as the system deletes the old absence transactions and copies all transactions dated before the date you entered to the Previous Year Attendance Transactions (HATOLD) database.