Use this page to enter basic employee information, including the employee’s name, address, telephone number, and personal data. The Demographics page also enables you to attach a photo of the employee.
Tasks that use the Demographics page include Add New Hire, Rehire Employee, and Change Personal Status.
The Demographics page contains the following tabs:
Address and Phone
The Address and Phone tab contains the following fields.
| Field Label | Field Description |
|---|---|
|
Street 1 |
Enter the employee’s home street address. |
|
Street 2 |
Enter the second line of the address. |
|
City |
Enter the employee’s home city. |
|
|
Select the employee’s Note: This field does not update payroll fields when using Sage HRMS Payroll. |
|
ZIP
|
Enter the employee’s ZIP |
|
County |
Enter the employee’s home county. |
|
Country |
Enter the employee’s home country. |
|
Home |
Enter the employee’s home phone. |
|
Business |
Enter the employee’s business phone. |
|
Extension |
Enter the employee’s business extension. |
|
Cellular |
Enter the employee’s cell phone number |
|
Pager |
Enter the employee’s electronic pager number |
|
|
Enter the employee’s email address. If you use Sage ESS, this is the From address for notification emails. |
|
Alt. Email |
Enter a secondary email address for the employee. |
Personal
The following fields appear on the Personal tab.
| Field Label | Field Description |
|---|---|
|
First |
Enter the employee’s first name. |
|
Middle |
Enter the employee’s middle name. |
|
Last |
Enter the employee’s last name. |
|
Nickname |
Enter the employee’s nickname. If you do not enter a nickname, Sage HRMS enters the first name and uses it in the Work Telephone Directory and the greeting on the Employee Benefits Statement. |
|
Salutation |
Enter a title such as Dr., Mr., or Ms. |
|
SSN
|
Enter the employee's Social
Security Number |
|
Language |
Select the language spoken by the employee. |
|
EEO Reporting |
Select this check box if you want the employee included in EEO (Equal Employment Opportunity) reporting. |
|
EE Reporting |
Select this check box if you want the employee included in EE (Employment Equity) reporting. |
|
Birth Date and Age |
Enter the employee’s birth date. Sage HRMS fills in the Age field after you enter the date. |
|
Marital Status |
Select the employee’s marital status. This is a required field. Note: This field does not update payroll when using Sage HRMS Payroll. |
|
Gender |
Select either Male or Female. |
|
Smoker |
Indicate whether or not the employee smokes. Select Yes or No. |
|
Disability |
Indicate whether or not the employee is disabled. This field applies only when EEO Reporting is selected. |
|
Ethnic Origin |
Enter the ethnic ID, which Sage HRMS uses in EEO reports. This field applies only when EEO Reporting is selected. |
Photo
Use the Photo tab to attach a photograph in the form of a
Before you select a photo, Sage HRMS must be able to access it as a supported file with the
Tip: You can scan your photos and save them as bitmap, jpeg, or gif files.
To Select a Photo
- Open the Demographics page for the employee for whom you want to attach a photo.
- Click the Photo tab. The Photo tab opens and is blank if you did not yet select a supported file type.
- Click . The Select a Photo File dialog box opens.
- Choose the correct path and name of your photo file.
- Select the file and click Open. The photo appears in the Photo tab.
To Remove a Photo
You can remove a photograph from an employee's record whenever necessary. From the Photo tab, click . When you remove a photograph, it is not removed from your system. You can select the photo again any time you want.