Personal Profile page

To open this page:Closed in the Employee menu, select Personal > Personal Profile.

This page displays the following information about you:

  • Profile picture
  • Employee ID
  • First name, middle name, last name, nick name, and salutation
  • Social security number or social insurance number (if you click Show Number)
  • Birth date and age
  • Marital status
  • Gender
  • Email address (usually for work) and alternative email address (which can be your home email)
  • Smoking status (which may affect health and life insurance premiums)
  • Ethnic origin

Note: You can share your alternative email address on the Company Phone List if you include it on this page and your system administrator enables sharing of personal contact information (as set on the Settings tab of the Page Setup page) and that person selected to show that information (on their Personal Profile page and Phone page).

Changing your information

If your system administrator permits you to make changes to your information:

  1. Click (the Edit icon) in the upper right corner of the page.

    Note: If your page does not have this icon, contact your HR Administrator to make changes.

  2. Make your changes to the items.

    Note: You cannot change your birth date, social security number, or social insurance number; these can only be changed by your HR Administrator.

  3. Click Save.

    • If your system administrator requires approval for these changes (as set on the Employer Setup tab of the Page Setup page), the changes are not immediately updated. Change pending is displayed at the top of the page until your changes are approved.
    • If the changes do not require approval, the changes display on this page.

    Note: To cancel your changes, click Reset and then click Save.

Changing your profile picture

If your system administrator permits you to change your picture:

  1. Click (the Edit icon) in the upper right corner of the page.

    Note: If your page does not have this icon, the picture can only be changed by your HR Administrator.

  2. To add or change the profile picture:
    1. To the right of the picture, click Upload.
    2. Browse to the picture file you want to use for your profile, select the file, and then click Open.

      Note: Only .jpg, .jpeg, .png, and .gif files can be used.

  3. To remove the profile picture, click Remove to the right of the picture.
  4. Click Save.

    • If your system administrator requires approval for this change, the profile picture is not immediately updated. Change pending is displayed at the top of the page until your change is approved.
    • If the change does not require approval, the profile picture is updated (or removed) in HRMS Employee Self Service and Sage HRMS.

    Note: To cancel this change, click Reset and then click Save.